Processing of personal data
Processing of personal data
- General Information
- What is personal data
- Purpose of personal data processing
- Legality of personal data processing
- Processing of special categories of personal data
- Website visits and cookie processing
- Recipients of personal data
- Period of storage of personal data
- Data security
- Your rights
The limited liability company “LVR Flote” (hereinafter referred to as “LVR Fleet” or “us”) is a port technical services provider.
With regard to your personal data, we are the data controller who determines the purposes and means of personal data processing. With regard to your personal data, which are required to receive a pass to enter the territory of the Freeport of Riga (if it is ordered through us), we act as a data processor (controller – Riga Freeport Authority, tax payer code 90000512408, legal address: Kalpaka bulvāris 12, Rīga, LV-1010).
Please send the correspondence addressed to us to our registered address or email@example.com . For communication with the LVR Fleet data protection specialist, please write to the electronic mail address firstname.lastname@example.org .
Personal data is any information relating to an identified or identifiable natural person (data subject). Personal data includes any type of information by which a person can be directly or indirectly identified, such as the name, surname, personal identification number, residential address or actual location of the said person, physical, physiological, genetic, mental, economic, cultural or social characteristics of that person. identity factors, and other similar information that characterizes the relevant person and allows him to be directly or indirectly identified.
When processing personal data, we comply with the laws and regulations in force in the Republic of Latvia, the General Data Protection Regulation (hereinafter referred to as the Regulation), as well as other laws and regulations in the field of privacy and personal data processing.
We process personal data for the following purposes:
Purchase of goods and services necessary for LVR Fleet, as well as conclusion and execution of contracts for the sale of goods and provision of services . For this purpose, we process the personal data necessary for participation in procurement, conclusion and execution of contracts, receipt and provision of services, administration of settlements, recovery and collection of debts, submission, consideration and processing of claims, and similar purposes.
Employee selection. We process the data of persons who have expressed their desire to apply for vacant positions at LVR Fleet. The data obtained during the employee selection process is used only to assess the applicant’s suitability for the position. We do not request data that does not relate to the performance of the intended work or is not related to the applicant’s suitability for the position. We also do not request information that is not necessary for the assessment of suitability for the position, and we also comply with the restrictions set by the Labor Law regarding information requests. We obtain references from previous workplaces only under the condition that the applicant has previously given written consent. Applicants’ personal data is processed in accordance with the terms and conditions stipulated in this policy.
Bookkeeping and record keeping. LVR Fleet maintains the accounting in accordance with the requirements of regulatory acts. As part of this, personal data is processed to the extent necessary and in accordance with the procedures specified in the laws and regulations.
We also process personal data to handle LVR Fleet incoming and outgoing correspondence, process and respond to submissions and requests, issue statements, conduct correspondence and handle other matters related to record keeping.
Video surveillance . For security, monitoring and property protection purposes, video surveillance is carried out in LVR Fleet facilities and territory. Video surveillance recordings are stored for no longer than 3 months. After the expiration of this term, we delete these recordings, except in the case that the video surveillance recordings have not previously been requested by competent state or local government institutions, or no criminal offenses have been detected. In this case, the storage duration of the video recordings is determined according to the need.
Entry into the controlled port area. Our facilities are located in the territory of the Freeport of Riga, which is subject to a special pass and security regime. To enter the territory of the Freeport of Riga, it is necessary to obtain a pass issued by the Port Police of the Freeport of Riga Authority. In order to receive a pass, it is necessary to submit the following personal data: name, surname, personal code (if there is no personal code, then the personal identification number or date of birth and the data of the identity document). If the territory is visited by vehicle, the make and state registration number of the vehicle must be indicated. Without submitting this data, it is not possible to receive a pass. We provide a pass to visit our facilities as needed. The personal data received from you is given the status of limited availability and after its entry into the pass ordering system of the Riga Freeport Authority, the data will be deleted in accordance with the LVR Fleet case nomenclature.
Requests . Upon receiving a relevant request, we provide information to state administrative authorities and subjects of operational activity in the cases and to the extent specified in the regulatory acts.
Other cases . We process personal data in unspecified, special cases, informing the data subject about the purpose of data processing before obtaining this data, as well as in exceptional cases to protect the vital interests of the data subject or a third party.
LVR Fleet processes personal data exclusively for legitimate purposes, if at least one of the following justifications can be found:
LVR Fleet does not implement automated decision-making, including profiling.
Special categories of personal data are data revealing a person’s racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership, and genetic data, biometric data for the unique identification of a natural person, health data or data about a natural person’s sex life or sexual orientation.
As a data controller, we do not process the data of special categories of data subjects. An exception may be allowed only if it is provided for by law (for example, opinions about the state of health of employees are processed) or they are processed at the initiative of the data subject, or if the processing is necessary to protect the vital interests of the data subject (for example, due to the sudden deterioration of the health condition of the data subject, it is necessary to call an ambulance or in other emergency situations).
We transfer your data to subjects provided for in external regulatory acts in the manner and to the extent provided by the relevant regulatory act (for example, to the State Revenue Service, law enforcement authorities, etc.). We can also transfer your data to third parties in the cases provided for by regulatory acts for the protection of our legitimate interests (for example, applying to court for the execution of the concluded contract, debt collection, etc.).
In each specific case, we submit to the data processor only the amount of your data that is necessary for the relevant purpose and task. The data are processed only for this purpose and task, they are protected in accordance with the requirements of the Regulation and other valid regulatory acts.
LVR Fleet stores your data no longer than it is necessary to achieve the purpose of its processing, longer storage is foreseen in cases where it is determined by regulatory acts. The following criteria are used to determine the data retention period:
LVR Fleet has taken the necessary measures to ensure adequate protection of personal data. We use a variety of personal data security technologies and procedures to protect your personal data from unlawful access, use or disclosure. However, regarding the transmission of data via the Internet, please note that no data transmission over the Internet can be guaranteed to be absolutely secure. We ask you to independently evaluate the risks related to the confidentiality of information in each individual case, which you will have to undertake if you decide to transfer any information containing personal data to us via the Internet.
The regulation provides a series of rights that you can exercise at any time by contacting us. We undertake to provide you with the opportunity to use these rights and fulfill the obligations provided for in the Regulation and other regulatory acts.
You have the right to receive confirmation from us as to whether or not your data is being processed and, if processed, to access your data and receive the following information about it: purposes of data processing; categories of personal data; recipients or categories of recipients of personal data to whom the data is disclosed or to whom it will be disclosed; the duration of storage of personal data or the criteria by which the duration of storage is determined; that there is a right to request correction or deletion of personal data, or restriction of processing or the right to object to such processing; all available information about the data source, if the data has not been received from you; information on guarantees regarding data processing if the data is sent to a third country or an international organization.
You have the right to ask us to correct your data if it is inaccurate.
You have the right to request the erasure of your data and we will comply with this request without delay if at least one of the following conditions exists:
You have the right, based on reasons related to your particular situation, to object at any time to the processing of your personal data based on our or a third party’s legitimate interests. In this case, we will no longer process your data, except if we indicate compelling legitimate reasons for processing that are more important than the interests, rights and freedoms of the data subject, or to establish, exercise or defend legal claims.
If you believe that your personal data is being processed unlawfully, without grounds, or that its processing otherwise violates the requirements of the Regulation or other regulatory acts, or you have any doubts or questions about the processing of your personal data, please do not hesitate and contact us with a relevant application, submission or complaint. We will provide answers to all the questions that interest you and will correct the mistakes made, if there are any.
If you believe that your personal data is being processed unlawfully, unjustifiably, or otherwise violates the requirements of the Regulation or other regulatory acts, you have the right to file a complaint with the State Data Inspectorate.